IN PAYROLL DEPARTMENTS

(A CASE STUDY OF MINISTRY OF AGRICULTURE ENUGU STATE)

ABSTRACT

This research paper fraud detection and control in payroll department the aim of conducting this research work is to investigate into the causes of alarming rate of fraud and its control in our payroll of our various ministries.

Identify the effects and suggest possible solution towards achieving fraud free in our organization payroll. In other words, the aim of the study is also ascertain, investigate and highlight the reason for frauds in payroll department and the organization in generally. How can it be detected checked and controlled? An investigation and the analysis of the data collected the following problems were identified. Using of incompetent staff to carryout the job require in the payroll, absence of good internal control and internal check employing of dishonesty staff or cooks in payroll section, non – motivation of staff. Further more because of the ghost workers exercise done by the Enugu state government in the ministries and department is one of the thing that inspired me to carryout this investigation on how fraud can be controlled or at least reduced to the lowest base minimum, but in the case the introduction of variation control is one of the check. Finally to suggest solution to the problems and make recommendation for future prospects of payroll departments. The following recommendation should be based on the analysis of the questionnaire and oral interview.

TABLE OF CONTENT

TITLE PAGE                                                                                   II

APPROVAL PAGE                                                                         III

ACKNOWLEDGEMENT                                                                V

ABSTRACT                                                                                     VII

TABLE OF CONTENT                                                                             IX

CHAPTER ONE

1.0       Introduction                                                                           

1.1       Background of the study                                                      1

1.2       Statement of problem                                                           3      

1.3       Objective of the study                                                           5

1.4       Research Question                                                               6

1.5       Research Hypothesis                                                                    7

1.6       Significance of the study                                                      9

1.7       Scope of the study and        Limitation of the study                             10    

1.8       Definition of terms                                                                 11

CHAPTER TWO

2.0       REVIEW OF RELATED LITERATURE                                      

2.1    Definition of fraud in payroll department                                      16

2.3       Causes of fraud in payroll department                               21

2.4       Detection of fraud in payroll department                                      28

2.5       Prevention of fraud                                                               34

Reference                                                                                       37

CHAPTER THREE

3.0       RESEARCH DESIGN AND METHODOLOGY                                   

3.1 Research Design                                                                     38

3.2 Area of the study                                                                      38

3.3 Population of the study                                                            38

3.4 Sample method                                                                        39

3.5 Research instrumentation                                                       40

3.6 Validity and reliability of research instrument                        40

3.7 Sources of data                                                                        41

3.8 Analytical Techniques                                                             42

CHAPTER FOUR

PRESENTATION AND ANALYSIS OF DATA

4.1    Analysis of data                                                                              43

4.2    Test of hypothesis                                                                53

CHAPTER FIVE

4.0       SUMMARY OF FINDINGS, CONCLUSION AND RECOMMENDATION

5.1    Summary of Findings                                                           58    

5.3       Recommendation                                                                 60

BIBLIOGRAPHY                                                                            

APPENDIX                                                                                     

CHAPTER ONE

INTRODUCTION

1.1  BACKGROUND OF THE STUDY

In recent times fraud in ministries dominates front page of our Newspapers, radio announcements and television announcements. This fact is indisputable in the minds of the readers, listeners and observers. These fraud stories should be on a matter of greater concern to a patriot worthy of the name. The deeper study and increased analytical approach to ghost workers had led to an over growing realization of the frauds and control in the ministries and autonomous departments and the influence on the success or other wish of government of Nigeria.

According to the research made, it is the impact fraud has on government revenue, big organization, banks, ministries etc. that led into writing this topic.

Furthermore, the ghost workers exercise by the Enugu state government in the ministries and autonomous department in 1995 and the introduction of various control that inspired to carryout this survey and investigation on how fraud can be controlled to at least be reduced to the lowest bares minimum.

According to the oxford advance learners Dictionary of current English, the word fraud simple means criminal deception.

Perhaps the meaning and explanation which consider more is the definition offered in Hamlyn Encyclopedia world dictionary. According to this great master dictionary, the word fraud means deceits, trickery, sharp practice or breach of confidence, by which it stands to gain more some unfair or dishonest advantages over others.

In other words on these definition put forward above, it means that the act exhibited by some one which is pursed towards gaining under and non – meritorious credits at the detriment of the right beneficiary construct an act of fraud is never committed, unless the intention of the perpetrator was present the time the execution of the dubious plan. Therefore any alleged fraud which does not meet this test must be construed and interested as aiding and betting fraud.

Another definition of fraud by the college dictionary of the Random house if simply “a deceit, trackery or breach of confidence use by one person to gain unfair and dishonest advantage over others.

This two definition rather appropriate and adequate for this project because they contain the main element of fraud, which include the following:

1.          There must be decent, trickery or breach of confidence.

2.          There must be unfair and dishonest advantage based on the concept of one man’s loss is another man’s gain.

1.2  STATEMENT OF THE PROBLEM

The recently reported waves of fraud in the ministries is to say the least, very unfortunate frauds, no doubt are being perpetuated in various sub – sectors of the economy but those committed in government organization going by previous and recent reports, are most disconcerting.

A situation as we are experiencing now where incessant care of frauds of the ministries payroll are being reported which could not immediately check erode our future economy. Fraud has continued to cause untold hardship to our people collectively and individually. To capture all fraud has significantly contributed to what is happening in the ministries and departments lapses in the government of Enugu state.

i.            Salary defalcation

ii.           Over easting of salary sheet

iii.         Inflation of figure

iv.         Dummy names or non existence expenses.

v.          Preparing of supplementary voucher.

In effect of this